Privacy Notice

Last updated: 22/09/2026

1. About us

JKC Lawyers LLP ("we", "us") is a limited liability partnership registered in England and Wales under number OC373967, with its registered office at 12 Station Road, Watford, WD17 1EG. We are authorised and regulated by the Solicitors Regulation Authority (SRA number 568565).

We control the personal data described in this notice. That means we decide how and why we use it. This notice explains what information we collect, why we collect it, who we share it with and what rights you have.

If you have any questions, please contact our Abhishak Verma at Abhishak@jkclawyers.com, by phone on 01923 234 400, or by writing to the address above.

2. Who this notice applies to

This notice covers:

• people who visit our website or contact us through it

• clients and prospective clients

• people connected to a client's matter, such as other parties, witnesses and family members

• barristers, experts and other professionals we work with

If you are a job applicant or a member of staff, we will give you a separate notice.

3. The information we collect

Depending on how you deal with us, we may collect:

• Identity and contact details: your name, address, email, phone number, date of birth and ID documents

• Matter information: the facts of your case, correspondence, court documents and any other information you give us so we can advise you

• Financial information: bank details, payment records, and income and means information (for example, for legal aid)

• Website information: your IP address, browser type, the pages you visit and information from cookies. Our Cookie Policy explains this in more detail.

• Marketing preferences: whether you want to hear from us about news and events

Some of our work, especially in family law, involves more sensitive information. This can include details about your health, your children, your relationships, your religious beliefs or your ethnic origin, and sometimes information about criminal allegations or convictions. We only collect this when needed for your matter, and we take extra care with it.

4. Where we get your information

Most of the information we hold comes directly from you. We may also receive information from:

• other parties or their solicitors

• the courts, Cafcass, local authorities, the police and other public bodies

• barristers, experts and medical professionals

• the Legal Aid Agency

• domestic abuse support organisations

• identity verification and anti-money laundering providers

• public sources, such as Companies House and HM Land Registry

5. How we use your information and our legal basis

We can only use your personal data where the law allows it. We rely on the following grounds:

• To provide legal services to you. This is necessary to carry out our contract with you, or to take steps at your request before a contract is in place.

• To meet our legal and regulatory duties. This includes identity and anti-money laundering checks under the Money Laundering Regulations 2017, SRA requirements, record-keeping and tax obligations.

• For our legitimate interests. This includes running and improving our business, keeping our systems secure, handling complaints, checking for conflicts of interest, and dealing with our insurers and auditors. We only rely on this where our interests are not outweighed by yours.

• With your consent. For example, for some marketing and non-essential cookies. You can withdraw your consent at any time.

Where we handle sensitive information or criminal offence data, we usually do so because it is needed to establish, bring or defend legal claims, or to get legal advice. Sometimes we may rely on another condition allowed by the Data Protection Act 2018.

We do not make decisions about you based solely on automated processing.

6. Marketing

We will only send you updates, newsletters or event invitations if you have agreed to receive them, or if you are an existing client and the updates relate to similar services. You can unsubscribe at any time using the link in any email, or by contacting us.

7. Who we share your information with

We only share your information where we need to, and never sell it. We may share it with:

• barristers, experts, translators and other professionals working on your matter

• the courts, tribunals and other parties to your case, where your matter requires it

• the Legal Aid Agency, if you are applying for or receiving legal aid

• our regulators, including the SRA, and our professional indemnity insurers

• auditors and quality assessors, such as Lexcel assessors, who are bound by confidentiality

• service providers who support our business, such as IT, case management, cloud storage, ID checking and payment providers

• the police, HMRC, the National Crime Agency or other authorities, where the law requires us to

Anyone who handles data on our behalf must keep it secure and may only use it on our instructions.

8. Legal aid clients

If you apply for legal aid, we will share your information with the Legal Aid Agency so it can assess your application, pay for your case and audit our work. The Legal Aid Agency's privacy notice, available on GOV.UK, explains how it uses your information.

9. Transfers outside the UK

Some of our service providers may store or access data outside the UK. When this happens, we make sure appropriate safeguards are in place. This might be an adequacy decision covering the country concerned, or approved contract terms. You can ask us for more details.

10. How long we keep your information

We keep your information only for as long as we need it. For most client matters, that means six years after your matter ends, so that we can deal with any questions or claims. Some records are kept longer, for example:

• wills and deeds

• matters involving children

• some property matters

We keep anti-money laundering records for at least five years after our relationship ends. We usually delete enquiries that do not lead to instructions after 12 months. Our retention policy is available on request.

11. Keeping your information secure

We use appropriate technical and organisational measures to protect your information. These include access controls, encryption and staff training. Everyone at the firm has a professional duty of confidentiality.

12. Your rights

You have the right to:

• ask for a copy of the personal data we hold about you

• ask us to correct information that is wrong or incomplete

• ask us to delete your information

• ask us to restrict how we use your information

• object to us using your information, including for direct marketing

• ask us to transfer your information to someone else (data portability)

• withdraw your consent at any time, where we rely on consent

Some of these rights have limits. For example, we may not be able to delete information we must keep by law. We may also withhold information protected by legal professional privilege. We will respond within one month, although we may extend this for complex requests. We may ask you to confirm your identity before we act on a request.

To use any of these rights, contact us using the details in section 1.

13. Complaints

If you are unhappy with how we have handled your personal data, please tell us first so we can try to put it right. You can contact us using the details in section 1. We will acknowledge your complaint within 30 days, look into it, and let you know the outcome without undue delay.

You also have the right to complain to the Information Commissioner's Office: ico.org.uk, or 0303 123 1113.

14. Changes to this notice

We may update this notice from time to time. The date at the top shows when it was last changed.